The schedule

The Schedule page is the whole team's week. Everyone can see it; what you can do on it depends on whether you're staff or a manager.

Reading the week

A red edge on a shift means it's open — nobody has it yet. A green edge means it's covered.
The colored tag on each shift is its job (Bartender, Kitchen…), matching the colors you set up.
The week strip at the top jumps between days; a red dot marks days that still have open shifts.
The counters up top total the week: how many shifts, how many still open, and (for managers with wages set) the week's labor cost.

Five ways to look at it

The List / Day / Grid / Staff / Month buttons switch views. List is the workhorse. Day zooms into one date. Grid is a compact seven-column calendar. Staff shows a person-by-day table — great for spotting who's light or heavy. Month zooms out. Your choice is remembered.

Filling shifts (managers)

Assign directly: pick a name from the dropdown on any open shift and press Assign. The person is notified instantly. If the assignment collides with anything, you get a clear heads-up — it still saves, but never by accident. The site checks: another shift that day (at any of your locations), their availability, approved and still-undecided time off, and their wishes — preferred days off, preferred hours, weekly shift and hour limits, and coworkers they'd rather not share a shift with. Several problems stack into one message.
Let people volunteer: staff can sign up for open shifts themselves (first come, first served). You can turn this off under Settings → Defaults.
See one person's week: click a name in the "This week" pills at the top and the calendar shows only their shifts. Click again for everyone.

When plans change

Offering a shift up: someone who can't work a shift presses Offer up. Coworkers who hold the right job — and aren't already working, off, or unavailable that day — get notified, and the first to claim it takes it. The shift stays with the original person until someone actually claims it.
Swap approval: if you'd rather sign off on every hand-over, turn on Shift swaps need manager approval in Settings → Defaults. Claims then wait for your Approve/Decline on the schedule.
Standing by: when a shift is already full, coworkers can still press Volunteer. The person working it and the admins are both told; if the spot frees up, the first volunteer gets it automatically — or you can grant them an extra slot from the Reports page if you could use the extra hands.
Cancelling a slot removes just that day's slot — future weeks aren't touched. To stop a shift recurring, remove it under Settings → Shifts.

Tasks for a shift

Sometimes a shift comes with something extra that isn't obvious — "change the range hood filter tonight", "rotate the walk-in stock". Each shift row has a small clipboard button (managers always see it; staff see it once a list exists). Click it and a popup shows the checklist.

Managers press ✎ Edit list and type one task per line — that's the whole interface. Save, and each line becomes a checkbox. Editing later keeps the ticks on lines you didn't change.
Everyone scheduled on that shift can tick items off — the popup shows "Done by Nina · 6:40 PM" so you can see who handled what. The clipboard turns green when the list is complete.
Staff see the same checklist on their My Schedule next-shift card and in the app's shift detail, and get one notification when tasks are added to a shift they're on. The wall display shows a small 📋 on shifts that have tasks.

Tasks vs. reminders: a task belongs to one specific shift. For things on a rhythm that aren't tied to a shift — filters every 30 days, the license renewal — use Reminders instead.

After the shift (managers)

On past days, each person's chip gets a small attendance dropdown — mark late arrivals and no-shows, and they feed the employee snapshot and the Reports page so patterns are visible, not anecdotal. For people who need a nudge, turn on Require shift confirmations on their employee page: they're asked to confirm "I'll be there" before each shift, and you're alerted if they haven't.

Printing and the wall

The printer button produces a clean paper schedule for the back of house. The TV button opens the wall calendar — a full-screen, self-refreshing view of the week for a screen you're already signed in on. For a dedicated TV in the staff area, use a paired display instead: no login on the screen, never sleeps, rotates through today's shifts, tasks, and open shifts with QR codes to claim. See TV displays.

On a phone? The schedule slims down automatically: rows stack neatly, sign-up is one tap, and managers get a tap-to-assign list instead of dropdowns. The heavy tools stay on the desktop where there's room.